You go to Google Docs (docs.google.com), sign in to your Gmail account, go to “Create New”, and select Form. Then type up questions you would like to be answered using their template. You can get fancy by selecting a theme. I chose a marine theme with red and blue fishes. Next you add the emails addresses of who you would like the form to be sent to. The questions are embedded into an email that is really easy to fill out.
I asked only very, very basic information. Actually three questions to be exact: 1.) Name, 2.) Current Address, and 3.) Phone Number. The best part about it is that when people fill out the form, Google automatically translates their answers into a spreadsheet. It is super cool and easy!
I used their answers as my initial guest list. I modified their responses to include everyone in the household, some people included their children and wives but not all of them.
I color coded any of thing that needed attention–like to check their latest girlfriend’s name or the crazy spelling of their children on Facebook. Surprisingly I Facebook-stalked quite a bit and it was really the easiest and fastest way to get this info! You’d be surprised at how long an email question can be answered by Facebooking them.
Once I had our invite list up-to-date I had to add the parents contacts. This would be a completely different task, with its own set of challenges…but more on this later.
How did you get and organize your guest list addresses? Were you surprised that you didn’t know your closest friends and family members’ mailing address?